The Village of Somers is seeking a candidate for the position of Clerk I. This is a full-time, non-represented position. The Clerk I is responsible for day-to-day clerical, secretarial, and customer service functions for the Village of the Somers. He/she must demonstrate strong skills in listening, adaptability and performs a variety of confidential and complex clerical, administrative and technical work to assist the Village/Town Clerk/Treasurer. This position reports directly to the Village/Town Clerk/Treasurer. This is a full-time, non-represented, salaried, and exempt position.

Job duties

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Answer phones, supply information to callers, and/or directs phone calls to the appropriate department.
  • Greet visitors; answer questions and complaints in a tactful and helpful manner.
  • Record incoming complaints and comments.
  • Make appointments and reservations as required.
  • Assist the Village/Town Clerk/Treasurer with the maintenance of the Wisconsin election management and voter registration system including processing voter information, fulfilling absentee ballot requests, and other election related duties.
  • Serve as back-up for the Utility Clerk.
  • Write and edit documents.
  • Assist the Village/Town Clerk/Treasurer with the processing of various licenses and permits including, but not limited to, alcohol beverages, cigarette, direct sellers, dogs, cabaret, amusement and burn permits.
  • Handle annual licensing, monthly billings and maintenance of the database for mobile homes and mobile home parks.
  • Purchase and maintains inventory of supplies for office.
  • Receive payments in cash receipting system, pet license system, and property tax systems.
  • Balance daily cash transactions.
  • Format and update license applications.
  • Pick up mail at Post Office, sort and distribute mail.
  • Assist the Village/Town Clerk/Treasurer with the maintenance of both physical and electronic files for all Village/Town records.
  • Contribute to a cooperative working effort by demonstrating a willingness to perform other job-related work as needed or requested.
  • Assist the Village/Town Administrator and Village/Town Clerk/Treasurer with the preparation and distribution of agenda packets.
  • Complete assignments as directed by the Village/Town Administrator and Village/Town Clerk/Treasurer.

SKILLS AND ABILITIES:

  • Conduct oneself in a matter which promotes quality, professionalism and service excellence for employees, businesses, citizens, vendors and other local, State and Federal agencies.
  • Ability to calmly approach and solve problems under stress, maintain and promote harmony in the workplace, stay concentrated for extended periods of time but flexible.
  • Effectively communicate orally and in writing with the general public.
  • Ability to multitask on a daily basis.
  • Maintain a degree of confidentiality.
  • Must be able to work independently.
  • Working knowledge of Microsoft Office 365 and applications as well as a variety of software applications and hardware including utilization of internet and file management.

 Minimum Qualifications:

  • Notary Public certification within 6 months.
  • Completion of the WisVote Certification within 6 months.
  • Valid Driver’s License.

Education and/or experience

  • High School Diploma or GED equivalent; Associate Degree in Administrative Assistant, or related field is desired.
  • Two years of relevant work experience, including cash handling is required.

Salary to commensurate with experience. The Village/Town of Somers offers excellent benefit package including Wisconsin Retirement System, health & dental insurance.

A full description of the position is available here, the job posting is available here.

This position is located at Village/Town Hall in Somers, 7511 12th Street in Somers. Office hours are 8 a.m. to 4:30 p.m. Some evening and weekend work is required.

Send resume with references to: Village of Somers, Attn: Jason J. Peters, Village/Town Administrator, PO Box 197, Somers, WI 53171 or email [email protected].

All open positions are listed at this link.